Category "News"

By Dorcas Karuana,
One of the biggest business revolutions in history is happening nowadays: the digital transformation of companies across industries. Digital environments democratize opportunities for both small and large organizations, as they are openly accessible. Organisations have found in innovation a new engine for the road to success.

To achieve this goal, businesses must invest in emerging technologies; embrace innovation and maximize their capacity for adaptation in all layers of their business, especially their executive teams. Digital transformation is the strategic opportunity to incorporate new technologies and processes so that the business becomes more efficient and open to new opportunities. Companies like Facebook and Whats App grew to be among the biggest companies in the world in less than a decade thanks to digital technology.

What is the path towards Digitizing Meetings?

Digital meeting management is gaining space in the meeting management area for companies in Kenya. The possibility of implementing new technologies to traditional meetings is not a new idea. Many organizations have taken a step toward the digital boardroom by emailing PDFs of board documents or having members access a file-sharing or public cloud service (compared to a privately hosted board portal service). However, these came as a first technological wave. Now, we have specific digital solutions that integrate everything in a one-and-only product.

Whatever the main goal is, efficiency or cost reduction, digitization can involve redesigning processes and redefining roles and functions. This entails not only taking into account the culture and structure of the organization but above all, accompanying both people and teams in the development of new skills

Digital tools bring clear benefits for both the Board administrator and Directors and are a valuable asset for Board meetings. First, with more company directors becoming comfortable using tablets, including iPads there is an opportunity for digital apps to help make board meetings more efficient, organized and productive.

In addition, digital solutions are helping tackle the main challenges boards face today; ensuring the preparation of meetings and provision of pre-read material in less time and in simple ways, instead of the paper-based approach. Meeting materials can be assembled into board packs in minutes saving several days of work and time for administrators and tens of thousands of dollars per years in costs for printing, binding and distributing hard copy board packs.

Another benefit of digital solutions for the board is increased flexibility because it is easier to enhance, modify, add or update documents. Directors are always viewing the most recent version. One of the greatest mistakes that most CEOs make is to spend time during board meetings giving updates. While bringing your board up to date is crucial, such updates can be sent beforehand so time is only spent on discussing action plans. Sending updates in advance also gives our board members time to digest on the information and think through issues and of course, we know that any meeting is more fruitful when everyone comes prepared!

Additionally, the meetings’ participants can be reached and they can access their files anytime, anywhere; administrators can monitor whether the information aimed at participants actually reached them. In addition to securely sharing board packs, Board Portal technology seamlessly integrates with calendars and email for voting and approvals eliminating courier distribution of board packs.

Digital solutions also allow boards to share information and collaborate easily. Directors can privately share their thoughts and annotate Pdf documents using highlights, sticky notes, and voice notes. Additionally seamlessly integrate with calendars, and email for voting and approvals

Improving efficiency and productivity in Board Meetings and enhancing Collaboration 

eHorizon eBoard is a subscription-based service that allows boards to share information and collaborate. It provides secure digital storage of the documents used by an organization’s board of directors, including reports, spreadsheets and exhibits for the next board meeting; archives from past meetings; board resources such as the bylaws, committee charters, and succession plans, and board calendars and directories.

New features provide boards with an opportunity to make meetings more prepared and therefore more efficient. For example, eBoard portal makes it possible for directors to poll board members on ideas prior to meetings. This allows directors to gauge opinions on proposals prior to meetings. Directors and executives can then prepare responses and hold meetings with a grounded understanding of the current state of play.

Lastly, new technologies improve the way we conduct business meetings in the future. Have you heard of Virtual Reality (VR) technology? This one example of the type of technology in board portals that could improve productivity in meetings, by allowing participants to effortlessly join an online meeting and communicate with peers from anywhere in the world with one click of a button.

About the Author
Dorcas Karuana is the Marketing and Communication Manager at Software Technologies Ltd. 

Software Technologies Ltd Chief Executive, Jyoti Mukherjee, recently shared her entrepreneurship journey since 1991 in an interview series ‘The Journey so far’ by How We Made It in Africa, which aims to give readers a glimpse in the lives of successful entrepreneurs on the continent.

From the toughest situation she found herself in as a business owner, popular entrepreneurial advice that she disagrees with, to a business opportunity she would still like to pursue, Mrs. Mukherjee gave several insights […]

Kenya Bureau of Standards (KEBs) team in admin and ICT was recently trained on using eHorizon eBoard, a board portal for preparing board and committee meetings whilst monitoring risk and compliance. The training that took place at Software Technologies Ltd offices was facilitated by Head of SAAS Delivery, Jaswinder Gahir.

The training of new users is part of our after-sales support aimed at increasing efficiency of preparing for board and committee meetings. “We want to ensure new users in administration and ICT have the know how to use eBoard so that the meetings preparation is faster and effective,” explained Mr. John Kirimi, the ICT Manager KEBs.

The users in ICT and admin were offered a one-on-one training customized to each users experience and comfort level on how […]

National Environment Management Authority (NEMA) Board of Directors were recently trained on using board assessment tool, eHorizon eBoard Evaluations to appraise board performance. The training that took place at NEMA head office was facilitated by Software Technologies Ltd. Chief Executive, Jyoti Mukherjee.

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Software Technologies Ltd. Chief Executive, Jyoti Mukherjee named Ernst and Young Emerging Entrepreneur of the year 2013. The award was in recognition for her strength, vision and determination to re-shape the business environment in achieving economic growth should be celebrated,” said Gitahi Gachahi, Ernst and Young Eastern Africa CEO.

Accepting the award, Ms Jyoti said it was humbling to emerge the winner of her category.

“The three of us had equal chances but I’m humbled to carry the day,” she said and advised fellow women: “We are equal; a good mind has no gender, a good brain knows no limits.”

Click to Read more on Kenyan women top region at coveted Ernst & Young entrepreneur awards gala by The EastAfrican.

 

 

Dinfin Mulupi looks at five Kenyan women entrepreneurs who have dared to enter the male-dominated world of business to build some of the region’s most respected companies, among them being Software Technologies Ltd  Chief Executive, Jyoti Mukherjee

Ms Jyoti has steered the company to expanding its product portfolio offering from software development  to software as a service (SaaS) and spread to over 11 countries across Africa.

Click to read more on this story by How We Made it in Africa 

Software Technologies Ltd wins top ICT Industry Champion 2011 award at the Kenya Top 100 Mid-Sized Companies gala. The award  by KPMG and Business Daily was in recognition of the firms continued growth and innovation of unique software products that offer solutions to the needs of businesses in managing people, process and governance.

Click here to read more on this story by Kenya Top 100 Companies.

 

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