The finances
of a business are its most important aspect, and so needs to be handled with
proper integrity and security. The Finance module deals with the various financial
transactions that take place that when managing a fleet, such as insurance,
vouchers and payments.
The system ensures that:
Budget: This allows the user to control vehicle expenses by budgeting for the period at whatever level, be it department, vehicle or cost centre.
Standing order: Pending information related to the finance administration is displayed.
Insurance: This unit allows the user to insure vehicles, and record related information so that in the event of an accident, processing claims is easy. Please note that any type of vehicle insurance can be recorded here.
Payment: The payment of the expenses, tax, hire purchase etc. is made easy by settling invoices from just one payment screen. Furthermore, with bill-to-bill adjustment, it’s easy for the user to see what bills are pending at any one time.
Tax applicable: This will depend on the “class” of the vehicle.
Depreciation: Depreciation is set per period, thereby facilitating the calculation of the gain/loss upon vehicle “disposal”. It also creates the accounting transaction as required.